Microsoft Office 2016: The Complete Guide (2015)
Copying Formatting from Text
In order to copy format from text tap CTRL then SHIFT then C.
Using Copied Formatting with Text
To use copied formatting with text tap CTRL then SHIFT then V.
Altering Paragraph Alignment
Substituting Paragraphs from being Centered and Left-Aligned
You can change a paragraph between one that is centered and left-aligned by using CTRL+E.
Substituting a paragraph between justified and left-aligned
If you want to change a paragraph from being justified to left-aligned tap CTRL+J.
Substituting paragraph from being right-aligned to left-aligned
You can switch a paragraph from being right-aligned to left-aligned by using CTRL+R.
Left Aligning Your Paragraph
You may want your document to look uniform. To achieve this, you can left align your paragraph with the use of CTRL+L.
Left Indent Your Paragraph
You may also decide that you want left indent your paragraph. Left indenting your paragraph is simply just use CTRL+M.
Taking out a Left Paragraph indent
You may opt to right indent your paragraph and need to move the left indent. You can remove a left paragraph indent by using CTRL+SHIFT+M.
Your Hanging indent
Still, you can choose to do hanging indents. When doing hanging indents just press CTRL+T.
Decreasing your hanging indent
If you are reducing your hanging indent just press CTRL, then SHIFT then T.
Eliminating paragraph formatting
However, it you have chosen not to format your paragraph, you can eliminate a paragraph formatting simply use CTRL+Q.
Copying and Review Text Formats
Displaying Nonprinting Characters
You may choose to display non printing characters. In order to display characters that cannot be printed, press CTRL+SHIFT+*.
Reviewing Text Formatting
In order to review your text format use press SHIFT+F1 thereafter click the text with the formatting you are desirous of reviewing.
Copying Text Formats
You do not need to manually print text formats. You may copy them. In order to copy text formats, just tap CTRL+SHIFT+C.
If you do not want to copy your formats, you can paste them. In order to paste formats, press CTRL and SHIFT + V.
Establishing Your Line Spacing
To Set Single-Space Lines
Depending on the type of document that you are using, you may need to set single space lining. You can set your line space to the size suitable for your document by pressing CTRL+1.
To Set Double-Space Lines
There are some documents that need to be created using double space lines. In order to set double-space lines, press CTRL+2.
Setting your 1.5-line spacing
You can even set your line spacing to be 1.5. In order to set line spacing equating 1.5, you should press CTRL+5.
Adding or Eliminating One Line Space before A Paragraph
When you need to put an additional or eliminate one-line space before a paragraph you can press CTRL+0.
Applying Styles to Paragraphs
Opening Apply Styles Task Pane
If you are desirous of using your styles task pane, you may press CTRL then SHIFT then S.
Opening Styles Task Pane
In order to open Styles task pane, press ALT then CTRL then SHIFT then S.
If you want to initiate AutoFormat, press ALT then CTRL then K.
The Normal Style
If you want to use the Normal style, press CTRL then SHIFT then N.
The Heading 1 style
To use the Heading 1 style, press ALT and CTRL and 1.
Using the Heading 2 style
There may be instances where you want to use the Heading 2 style just press ALT and CTRL then 2.
Using the Heading 3 style
You may however prefer to use the Heading 3 style, to do this just press ALT+CTRL+3.
To Close the Styles Task Pane
If the Styles task pane is not selected, press F6 to select it then press CTRL and SPACEBAR.
Use the arrow keys to select Close, and then press ENTER.
Inserting Special Characters
You May Insert a Field
If you what to insert a field, press CTRL and F9.
To Insert a Line Break
In order to insert a line break, press SHIFT+ENTER.
To Insert Page Break
In order to insert a page break, press CTRL+ENTER.
To Insert a Column Break
In order to insert A column, break, press CTRL+SHIFT+ENTER.
To Insert an Optional Hyphen
In order to insert an optional hyphen, press CTRL+HYPHEN.
To Insert a Nonbreaking Hyphen
In order to insert a nonbreaking hyphen, press CTRL then SHIFT then HYPHEN.
To Insert a Nonbreaking Space
In order to insert a nonbreaking space, press CTRL then SHIFT and SPACEBAR.
To Insert the Copyright Symbol
In order to insert the copyright symbol, press ALT then CTRL and C.
To Insert the Registered Trademark Symbol
If you want to insert the registered trademark symbol, press ALT+CTRL+R.
To Insert the Trademark Symbol
If you want to insert the trademark symbol, press ALT+CTRL then T.
To Insert an Ellipsis
If you want to insert an ellipsis, press ALT and CTRL then PERIOD.
To Insert a Single Opening Quotation Mark
If you want to insert a single opening quotation mark, press CTRL+` (single quotation mark), ` (single quotation mark).
Inserting A Single Closing Quotation Mark
If you want to insert a single closing quotation mark, press CTRL+ '
To Insert Double Opening Quotation Marks
If you want to insert double opening quotation marks, press CTRL+` and SHIFT+'.
To Insert Double Closing Quotation Marks
If you want to insert Double closing quotation marks, press CTRL+' and SHIFT+'.
To Insert an Autotext Entry
If you would like to insert and AutoText entry, press ENTER.
Insert characters by using character codes
Inserting the Unicode Character for the Specified Unicode (Hexadecimal)
In order to addition the Unicode character for the specified Unicode (hexadecimal) character code, take for example, if you want to insert the euro currency symbol (), type 20AC, depress the ALT button and press X, the tap the character code, ALT+X.
To Determine the Unicode Character Code for The Selected Character
If you want to determine the Unicode character code for a particular character, press ALT+X.
Placing the ANSI Character for the Identified ANSI (Decimal) Character Code
In order to add the ANSI character for the identified ANSI (decimal) character code, for instance, to insert the euro currency symbol just hold down ALT and press 0128 on the numeric keypad, press ALT+the character code using your numeric keypad.
Inserting and Editing Objects
Inserting an Object
You can to insert an object in your document by pressing ALT then N then J, next J to open the Object dialog box and then you may can do either of the following:
You may use the DOWN ARROW to choose an object type after which you should press ENTER to create an object; or
Press CTRL then TAB to shift to the Create from File tab next press TAB, and then you can type the file name of the object that you wish to insert or browse to the file.
Editing an Object
When you are editing an object, you should position the cursor to the left of the object in your document, next, choose the object by pressing SHIFT then RIGHT and ARROW, after which, press SHIFT and F10. You are required to the press the TAB key to shift to Object name, then press ENTER, and finally press ENTER again.
Adding SmartArt Graphics
You can add SmartArt graphics by pressing and releasing ALT then N and then M to choose SmartArt; then depress the arrow keys so that you can choose the type of graphic that you like; then press TAB, and then press the arrow keys to select the graphic that you choose to insert and finally press ENTER.
Inserting Your Word-art
Word Art can make your document more attractive, to achieve this, press and release ALT then N and W to select WordArt, you should then press the arrow keys to find the WordArt style that you like, thereafter press ENTER. Enter the text that you prefer. Press ESC to choose the WordArt object, and later use the arrow keys to change the object. Press ESC again to go back to the document.
Mail Merge and Fields
In order to access mail merge function on your keyboard, you need to press ALT and M, or you can click Mailings.
Previewing in Mail Merge
If you wish to preview a mail merge just use ALT and SHIFT, then K.
Merging your document
The commands to merge a document are ALT and SHIFT then N.
You Can Printing Your Merged Document
Word gives the opportunity to print your merged document, simply press ALT and SHIFT then M.
Editing a Mail-Merge Data Document Is Made Easy
Don’t panic if you have made an error, quickly edit your mail-merge data document to by simply using ALT and SHIFT along with E.
Inserting Your Merge Field
You should insert your merge field. Just use the keys ALT and SHIFT then F.
Working with the Merge Fields
Inserting a DATE field in your Document
Inserting a DATE field in your Document is easy to do this, use ALT and SHIFT and D.